Secure Cloud Printing For Business

uniFLOW Online is a cloud-based platform print management solution that helps to bring SMB and small enterprise organizations secure document workflow in many different areas. uniFLOW Online is ideal for organizations whose budget prohibits a full time IT department. Additionally, because it operates as a subscription based model, users can acquire uniFLOW Online utilizing their operational budget.

Key features include:

• User authentication and authorization
• Secure Pull Printing
• Secure uniFLOW Microsoft Azure hosted server
• Advanced secure cloud-based printing
• Tracking and accounting
• Secure mobile printing

Authentication & Authorization Control

uniFLOW Online does not store any user credentials such as passwords. Instead, it uses a claims-based approach to authenticate users, whereby it accepts logon credentials from multiple identity providers. The default provider is Microsoft Azure Active Directory. Alternatively administrators can use Active Directory Federation Services (ADFS) to integrate with e.g. Microsoft Office 365 or their own locally hosted Active Directory®. In addition it is possible to make use of shared web identity providers like Facebook, Google, Yahoo!® or Windows Live ID.

Secure Pull Printing

uniFLOW Secure Printing enables users to print to a unique secure print queue for each user, seeing only their own jobs after authenticating. In addition to reducing waste and print costs, it helps to avoid unattended print jobs lying about in printer trays.

Secure uniFLOW Microsoft Azure Hosted Server

• Azure meets a broad set of international and industry-specific compliance standards, such as ISO 27001, HIPAA, FedRAMP, SOC 1 and SOC 2. In addition, uniFLOW Online does not store any print jobs. Accounting data and configuration information is all that is sent outside the company network
• Administrators can also stop print jobs' file names from being uploaded which removes yet another potential security risk. Other sensitive information e.g. ID card numbers or PIN numbers stored in users’ accounts are encrypted via a one-way salted hash to enhance security.

Customer data is stored in uniFLOW Online according to statutory requirements. Once a customer terminates the service, their tenant will be deleted after 90 days. This time period allows the customer to recommence the service if required. Customer data is not shared with any third parties including Canon or the partner selling the service to the customer. Canon/ the Canon partner can only see names of their customers and expiry dates of licenses. Customer user names, details and print data is only available to that customer or in case a temporary service account had been created.

More information about Microsoft Azure and its security and compliance features can be found at the website: https://azure.microsoft.com/en-gb/support/trust-center/

Advanced Secure Cloud-Based Printing

The uniFLOW SmartClient allows print jobs to be processed and stored on users' local PCs rather than being sent via the internet to a cloud-based service. For Windows printing, all print traffic stays within the company network. Print jobs are only released to a selected printer once a user has authenticated at that device. The spool file is deleted automatically from a user’s PC once it has been printed or following a preset time period.

Tracking and Accounting

Similar to the uniFLOW on-premises version, uniFLOW Online gives administrators centralized management of all print activity and is tracked and reported in real-time.

Secure Mobile Printing

Users can print jobs from their mobile devices, smartphones or tablets by sending the file to be printed as an email to uniFLOW Online or directly using mobile job submission on the uniFLOW Online Tenant. Should the file need to be converted from its native format into a language the printer understands, this will happen within the regional data center in which the uniFLOW Online service is hosted i.e. customer data does not leave the data center. Once converted, the original file is deleted. The converted file is held within the regional data center until the user selects it to be released/printed.

uniFLOW Online Overview