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Invoice Automation in the Cloud
Kofax AP Essentials™ supports Accounts Payable functions by automating the capture and validation of invoices from any source, in any format. That can lead to lower costs and shorter processing time per invoice. A true multi-tenant SaaS solution, this vendor invoice management solution is monitored around the clock by a dedicated cloud operations team to help ensure optimal performance and effortless handling of large changes in document volumes. With AP Essentials, AP departments can instantly access invoice data 24/7. Since AP Essentials doesn’t require an expensive hardware or software investment, setup is easy, fast, and painless—so you can go from manual processes to streamlined operations in no time.
Product Details
Save time with best-in-class cognitive capture
Enjoy the labor-reducing benefits of improved extraction rates. Adaptive, artificial intelligence-based capabilities improve invoice processing speed and extraction precision.
Streamline invoice processing with workflow automation
Native workflows help ensure proper routing of invoices, enforced approval policies, and greater transparency into how processes are executed.
Automate invoice processing with broad ERP integration
Choose from three AP Essentials editions to accommodate unique requirements. All editions integrate with ERP and pay-to-procure market leaders such as Microsoft Dynamics 365 Business Central, Microsoft Dynamics 365 Finance and Operations, Oracle Financial Cloud, Oracle NetSuite, and Coupa Spend Management.
Experience low TCO and fast ROI
Leverage existing systems and help reduce overhead on hardware that depreciates over time. Simple implementation, comprehensive 24/7 cloud-based support, and constant performance monitoring can help you realize a fast ROI.
Features
Intelligent Line-item Extraction
Machine learning optimizes line-item extraction that improves with each invoice processed. The result is highly efficient two-way (invoice to purchase order) and three-way (invoice to purchase order and goods delivered) line-item matching.
Approval Workflows and GL Coding
Configurable rules-driven approval and exception workflows make for quicker processes. User-assisted GL coding and image storage provides additional capabilities for end-to-end invoice automation.
Multi-Language and Currency Support
Supports a wide range of invoice origin and user interface languages based on over 25 years of global invoice processing experience.
Support for Electronic Invoices
Increase invoice processing extraction rates in XML or PDF files and reduce the need for manual verification and correction.
Excel Import for Master and PO Data
Use Microsoft Excel to easily import supplier master and PO data for validation and verification.
Benefits
Increased data accuracy
Invoice data is extracted using market-leading cognitive capture technology, resulting in more accurate financial data and reduced risk of errors.
Robust analytics
Pre-built dashboards provide insight into invoice status and exceptions and provide continuous feedback to optimize the invoice process further.
Improved supplier relationships
Faster, rules-driven invoice processing reduces late-payment penalties while securing early payment discounts and improving supplier relationships.
Reduced IT requirements
Set-up requires no hardware or software investment or time-consuming maintenance, upgrades, or updates.